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Executive Assistant/Office Manager

companyiHeart Media
locationDetroit, MI, USA
PublishedPublished: 2/3/2024
Full Time

iHeartMedia Markets

Current employees and contingent workers click here to apply and search by the Job Posting Title.

The audio revolution is here - and iHeart is leading it! iHeartMedia, the number one audio company in America, reaches 90% of Americans every month -- a monthly audience that's twice the size of any other audio company - almost three times the size of the largest TV network - and almost 4 times the size of the largest ad-supported music streaming service. In fact, we have:

  • More #1 rated markets than the next two largest radio companies combined;
  • We're the largest podcast publisher, with more monthly downloads than the second- and third-largest podcast publishers combined. Podcasting, the fastest-growing new media, today has more monthly users than streaming music services or Netflix;
  • iHeart is the home of many of the country's most popular and trusted on-air personalities and podcast influencers, who build important connections with hundreds of communities across America;
  • We create and produce some of the most popular and well-known branded live music events in America, including the iHeartRadio Music Festival, the iHeartRadio Music Awards, the iHeartCountry Festival, iHeartRadio Fiesta Latina and the iHeartRadio Jingle Ball Tour;
  • iHeartRadio is the #1 streaming radio digital service in America;
  • Our social media footprint is 7 times larger than the next largest audio service; and
  • We have the only complete audio ad technology stack in the industry for all forms of audio, from on demand to broadcast radio, digital streaming radio and podcasting, which bring data, targeting and attribution to all forms of audio at an unparalleled scale. As a result, we're able to combine our strong leadership position in audience reach, usage and ad tech with powerful tools and insights for our sales organizations to help them build success for their clients at a more efficient cost than any other option.

Because we reach almost every community in America, we're committed to providing a range of programming that reflects the diversity of the many communities we serve - and our company reflects that same kind of diversity. Our company values stress collaboration, curiosity, welcoming dissent, accepting mistakes in the pursuit of new ideas, and respect for everyone.

Only one company in America has the #1 position in everything audio: iHeartMedia!

If you're excited about this role but don't feel your experience aligns perfectly with the job description, we encourage you to apply anyway. At iHeartMedia we are dedicated to building a diverse, inclusive, and authentic workplace and are looking for teammates passionate about what we do!

What We Need:
We're seeking an experienced Executive Assistant and Office Manager. In this role, you'll have a great opportunity to build your skills and be a large part of a successful organization.

What You'll Do:

  • Collaborative relationship to assist in advancing the goals of the Market President and other managers.
  • Schedule appointments, plan meetings, maintain calendars, coordinate travel arrangements and process expenses
  • Team player with excellent communication skills; be the "hub" by providing constant coordination with other executives and their teams, and internal staff members
  • Organize daily, weekly & monthly calendars-and work from a constantly updated shared 'to do' list
  • Manages in-office guests and guests for recordings or meetings with the Market President and others as needed
  • Anticipate and interpret the needs of management with minimal direction
  • Screen calls and respond to general inquiries for the building/answer phones as needed
  • Plan and coordinates staff and team building events
  • Handles mailings for communications
  • Manage department head meetings, coordination with other managers and their teams
  • Manage trade, various payroll solutions, EEO requirements
  • Be available as needed after-hours and weekends during busy times
  • This position will eventually be located in new offices in the Eastern Market.

What You'll Need:

  • Significant experience as an Executive Assistant across sales, marketing, operations, finance, or other industry
  • Understanding of office operations.
  • Ability to be polished and operate efficiently in pro-active, detail-oriented, fast paced, and dynamic environment.
  • Extreme confidentiality is a must
  • Excellent and precise communication skills
  • Ability to build rapport and commit details about people and events to memory
  • Urgency, collaboration, resilience are all required
  • Positive outlook and ability to manage stress when multi tasking
  • Strong MS Office Suite and Apple products a must

What You'll Bring:

  • Respect for others and a strong belief that others should do this in return
  • Full proficiency to perform work with limited supervision and to take a broad perspective resolving problems of infrequent/atypical nature
  • Comfort acting as a resource for less experienced colleagues
  • Commitment to process improvement for overall team effectiveness
  • Strong written and verbal communication and ability to explain details and complex information

Location:
Farmington Hills, MI: 27675 Halsted Road, 48331

Position Type:
Regular

Time Type:
Full time

Pay Type:
Hourly

Benefits:

iHeartMedia's benefits offering is flexible and offers a variety of choices to meet the diverse needs of our changing workforce, including the following:

  • Employer sponsored medical, dental and vision with a variety of coverage options
  • Company provided and supplemental life insurance
  • Paid vacation and sick time
  • Paid company holidays, including a floating holiday that enable our employees to celebrate the holiday of their choosing
  • A Spirit day to encourage and allow our employees to more easily volunteer in their community
  • A 401K plan
  • Employee Assistance Program (EAP) at no cost - services include telephonic counseling sessions, consultation on legal and financial matters, emotional well-being, family and caregiving
  • A range of additional voluntary programs, such as spending accounts, student loan refinancing, accident insurance and more!

We are accepting applications for this role on an ongoing basis.

The Company is an equal opportunity employer and will not tolerate discrimination in employment on the basis of race, color, age, sex, sexual orientation, gender identity or expression, religion, disability, ethnicity, national origin, marital status, protected veteran status, genetic information, or any other legally protected classification or status.

Non-Compete will be required for certain positions and as allowed by law.

Our organization participates in E-Verify. Click here to learn about E-Verify.

Required skills

  • Live Broadcast
  • Payroll
  • Identifying Problems
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