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Coordinator, National Events

companyiHeart Media
locationNew York, NY, USA
PublishedPublished: 3/29/2024
Full Time

iHeartMedia

Current employees and contingent workers click here to apply and search by the Job Posting Title.

The audio revolution is here - and iHeart is leading it! iHeartMedia, the number one audio company in America, reaches 90% of Americans every month -- a monthly audience that's twice the size of any other audio company - almost three times the size of the largest TV network - and almost 4 times the size of the largest ad-supported music streaming service. In fact, we have:

  • More #1 rated markets than the next two largest radio companies combined;
  • We're the largest podcast publisher, with more monthly downloads than the second- and third-largest podcast publishers combined. Podcasting, the fastest-growing new media, today has more monthly users than streaming music services or Netflix;
  • iHeart is the home of many of the country's most popular and trusted on-air personalities and podcast influencers, who build important connections with hundreds of communities across America;
  • We create and produce some of the most popular and well-known branded live music events in America, including the iHeartRadio Music Festival, the iHeartRadio Music Awards, the iHeartCountry Festival, iHeartRadio Fiesta Latina and the iHeartRadio Jingle Ball Tour;
  • iHeartRadio is the #1 streaming radio digital service in America;
  • Our social media footprint is 7 times larger than the next largest audio service; and
  • We have the only complete audio ad technology stack in the industry for all forms of audio, from on demand to broadcast radio, digital streaming radio and podcasting, which bring data, targeting and attribution to all forms of audio at an unparalleled scale. As a result, we're able to combine our strong leadership position in audience reach, usage and ad tech with powerful tools and insights for our sales organizations to help them build success for their clients at a more efficient cost than any other option.

Because we reach almost every community in America, we're committed to providing a range of programming that reflects the diversity of the many communities we serve - and our company reflects that same kind of diversity. Our company values stress collaboration, curiosity, welcoming dissent, accepting mistakes in the pursuit of new ideas, and respect for everyone.

Only one company in America has the #1 position in everything audio: iHeartMedia!

If you're excited about this role but don't feel your experience aligns perfectly with the job description, we encourage you to apply anyway. At iHeartMedia we are dedicated to building a diverse, inclusive, and authentic workplace and are looking for teammates passionate about what we do!

What We Need:
iHeartMedia's National Programming Group has a position open within the National Entertainment + Events Team. The Coordinator, National Events is an integral part of this department that assists with the communication, fulfillment, reporting, and execution of iHeart's national events (tentpole concerts, national consumer and b2b events, theater shows, conferences, and meetings).

What You'll Do:

  • Report to VP, Live Entertainment and Events (based out of NYC).
  • Liaise across multiple departments within the company (sales, creative, programming, etc.).
  • Work closely with iHeartMedia's third-party travel partner on the fulfillment of VIP trips for all events.
  • Handle data entry, reporting, ticketing assignments, and experience allocations for multiple divisions across all events.
  • Manage creative and graphic requests and assist with the event system build-out.
  • Compile guest lists for all events.
  • Create briefing documents for executives and itineraries for all guests prior to events.
  • Work closely with Client Success & Sales teams and communicate with iHeartMedia's top clients, sponsors, and VIPs.
  • Handle the travel booking and communication with hosts for iHeartRadio Theater show.
  • Work on-site at events taking place at iHeartHQ and other venues throughout NY.
  • Travel often to out-of-state events as needed such as iHeartRadio festivals, Jingle Ball tour, b2b conferences, and corporate meetings; including weekends.

What You'll Need:

  • 1-2+ years of special events and/or travel & fulfillment experience.
  • Proficient in Microsoft Office and Google Workspace; familiarity with Salesforce a plus.
  • Effective written and verbal communication skills.
  • High level of professionalism; experience with C-suite level executives a plus.
  • Organized, detail-oriented, can handle multiple tasks at once, and work with tight deadlines to produce quick turnarounds.
  • Problem solver and solution oriented.
  • Ability to thrive in a fast-paced environment and willingness to be flexible with changes.
  • Excellent interpersonal skills and collaboration with others; willingness to be a team player.

What You'll Bring:

  • Respect for others and a strong belief that others should do this in return
  • Ability to work within prescribed guidelines without needing close supervision
  • Problem solving skills within established procedures
  • Understanding of when to seek guidance for unforeseen problems
  • Close attention to detail
  • Strong written and verbal communication skills
  • Ability to act in a professional manner and collaborate with colleagues of different levels

Compensation:

Salary to be determined by multiple factors including but not limited to relevant experience, knowledge, skills, other job-related qualifications, and alignment with market data.

$21.15 - $26.44

Location:
New York, NY: 125 West 55th Street, 10019

Position Type:
Regular

Time Type:
Full time

Pay Type:
Hourly

Benefits:

iHeartMedia's benefits offering is flexible and offers a variety of choices to meet the diverse needs of our changing workforce, including the following:

  • Employer sponsored medical, dental and vision with a variety of coverage options
  • Company provided and supplemental life insurance
  • Paid vacation and sick time
  • Paid company holidays, including a floating holiday that enable our employees to celebrate the holiday of their choosing
  • A Spirit day to encourage and allow our employees to more easily volunteer in their community
  • A 401K plan
  • Employee Assistance Program (EAP) at no cost - services include telephonic counseling sessions, consultation on legal and financial matters, emotional well-being, family and caregiving
  • A range of additional voluntary programs, such as spending accounts, student loan refinancing, accident insurance and more!

We are accepting applications for this role on an ongoing basis.

The Company is an equal opportunity employer and will not tolerate discrimination in employment on the basis of race, color, age, sex, sexual orientation, gender identity or expression, religion, disability, ethnicity, national origin, marital status, protected veteran status, genetic information, or any other legally protected classification or status.

Non-Compete will be required for certain positions and as allowed by law.

Our organization participates in E-Verify. Click here to learn about E-Verify.

Required skills

  • Live Broadcast
  • Identifying Problems
  • Special Events
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